Privacy Policy

 Last updated: 16th April 2025

Who we are

Vibrant Indian British Ethos Ltd (“V.I.B.E.”) is a registered company in England. Our goal is to foster vibrant Indo-British cultural and community connections.

What Data We Collect

We may collect the following data when you interact with our website or events:

  • Name
  • Email address
  • Phone number (optional)
  • RSVP details
  • Ticket purchases or payment info (via third-party processors)
  • IP address and browser type
  • Comments
  • Media
  • Cookies

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

We may use cookies to enhance user experience and track performance. You may opt out using browser settings.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Newsletter and Email Communications

When you subscribe to the V.I.B.E. newsletter, we collect and store your email address securely for the purpose of sending you occasional updates, event invitations, community stories, and curated blog content.

How We Store and Use Your Email:

  • Your email is stored securely in our website database and managed via MailPoet, our email automation platform.
  • We do not share your email address with third parties.
  • We use your information only to send you V.I.B.E.-related updates you’ve opted into.

Email Processor:

We use MailPoet (a product of Wysija SARL) to manage our mailing list, design newsletters, and deliver them to your inbox. MailPoet complies with GDPR regulations and ensures safe handling of subscriber data.

Unsubscribe Anytime:

You can unsubscribe at any time using the link provided at the bottom of every email. Once unsubscribed, your data will be marked for removal and will no longer be used for communication purposes.

Data Storage

Data is securely stored and only retained as long as necessary for the purposes for which it was collected.

How We Use Your Data

  • To manage event participation
  • To send confirmations, updates, and reminders
  • For community engagement and promotions (if opted in)
  • To improve our services and analytics

We do not share or sell your data to third parties without your consent.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Your Rights

Under the UK GDPR, you have the right to:

  • Request access to your data
  • Request correction or deletion
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

Requests can be submitted to: info@vibe-community.com

Where your data is sent

Suggested text: Visitor comments may be checked through an automated spam detection service.

Directors: Aiesha Khalidi, Srikant Nair, Madhavi Pandya, Yatish Ganatra, Anjali Ramaiya